Does your organization/business need an Enterprise Web Portal? When is the right time to implement an enterprise web portal for your organization/business?
As your organization grows from a small team to a number of larger teams, handling multi projects and clients, there arises a need to consolidate enterprise resources and information which is accessible to employees and empower them to work intelligently and efficiently.
If your organization is facing the challenges mentioned below, it is high time for you to start planning with your solution provider to implement a suitable enterprise web portal.
- Scattered InformationÂ – Team leaders / Managers are relying on different sources of information (like excel, emails, an isolated application) for collating data and preparing performance reports which they use for budgeting, forecasting and planning.Offline, decentralized reports and spreadsheets are prone to errors that can affect our business performance.
- Delayed information– In this ultra-competitive world, timely decisions is the key to avoid missing opportunities. If decision makers / senior management must wait for analysts or knowledge workers to prepare reports, there is a high probability that you lose business to your competitors. An online, automated and centralized information which can be accessed anywhere, anytime, can empower the management to take intelligent, informed decisions.
- Manual Project/Team/Knowledge management– When a new / enhancement / maintenance project starts
– If the task assignment is done manually through emails, tracking the current state of the task (open, analysis, committed, WIP, tested etc) is a cumbersome task and requires a lot of manual follow-up.
– There is always a probability that team members are referring to different versions of the same document, related to the task, affecting the efficiency and quality of output.
– Knowledge management is manual since the list of all previous tasks, bugs and their solutions are not maintained at one place, for future reference. If the concerned person leaves, the new person starts from scratch, unaware of the related bugs in the past and their solutions.
Enterprise web portals can help to combat these issues by workflow enforcements, updating documents with version history and maintaining a list of tasks, bugs and best practices for all projects.
- None or very little information available about the in-house opportunities and skill-sets– Lack of proper information about the existing workforce and vacancies within the organization leads to under utilization of manpower. Both, the organization and employees can benefit from the one-point information about the in-house opportunities and skill-sets available. This feature, build in the enterprise web portal, can benefit large organizations by saving time and money to search for talent outside
To sum it all up, implementing an enterprise web portal is an effective way to harness the collective intelligence of the organization.
A reliable, centralized, quick and readily available information source about your business is essential to:
– Quickly gather consolidated view of business status
– Review your performance vs. plans and budgets
– Keep yourselves abreast with emerging trends